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Georgia Balance of State Continuum of Care Coordinated Entry

Coordinated Entry System

Coordinated entry is an important process through which people experiencing homelessness can access the crisis response system in a streamlined way, have their strengths and needs quickly assessed, and get quickly connected to appropriate, tailored housing and mainstream services within a community or designated region. Standardized assessment tools and practices provide the ability for households to gain access to the best options to address their needs, incorporating participantsí choice. The most intensive interventions are prioritized for those with the highest needs.


HUD requires that Continua of Care establish and operate a coordinated entry system (CES). Designing a CES in your community that complies with the requirements established by HUD can seem like an overwhelming challenge. The Balance of State (BoS) Continuum of Care (CoC) understands these challenges and seeks to support communities in the transition to a housing crisis response system that ends current homelessness for all households and ensures that future homelessness is rare, brief and non-recurring.


For more information, check out these Frequently Asked Questions or contact the Coordinated Entry System Coordinator, Rebecca Hickom, at Rebecca.hickom@dca.ga.gov.


Coordinated Entry Toolkit

Coordinated entry in the BoS will have aspects that are standardized across all communities and aspects that are community specific. Communities should form a planning body that meets regularly in an effort to plan and implement their CES. Agencies with CoC or ESG funding must participate in these efforts. These groups are responsible for planning and and ensuring implementation of coordinated entry in their community or region within the framework approved by the BoS CoC. These planning bodies will make decisions about the community specific aspects of their CES and create a plan for implementation using the Coordinated Entry Planning Guide. To assist communities in this transition, the BoS CoC has provided a Coordinated Entry Toolkit which is comprised of the following documents.


Assessment and Screening Tools
VI-SPDAT for Families VI-SPDAT V2.01 Family US Fillable (PDF)
VI-SPDAT for Individuals VI-SPDAT V2.01 Single US Fillable (PDF)
Y-SPDAT for Youth Y-SPDAT V1.0 Youth Fillable (PDF)
Prevention and Diversion Screening Tool GA BoS CoC Diversion and Prevention Screening Tool (PDF)


Governing Documents
BoS CoC Coordinated Entry Written Standards GA BoS CoC Coordinated Entry Written Standards (PDF)
BoS CoC Written Standards GA BoS CoC Written Standards (PDF)
VAWA Policies and Procedures GA BoS CoC VAWA Policies and Procedures (PDF)


Planning Documents
Coordinated Entry Planning Guide GA BoS CoC Coordinated Entry Planning Guide (PDF)
Coordinated Entry Planning Timeline Planning and Implementation Timeline (PDF)


Helpful Documents
Coordinated Entry Fact Sheet Coordinated Entry Fact Sheet (PDF)
Terms and Definitions Coordinated Entry Terms and Definitions (PDF)
HUD Coordinated Entry Core Elements Coordinated Entry Core Elements (PDF)
HUD Coordinated Entry Self-Assessment Coordinated Entry Self-Assessment (PDF)


Webinars and Trainings
Coordinated Entry Planning Webinar https://register.gotowebinar.com/register/8445810992378423299


Upcoming Trainings

VI-SPDAT Training Webinars- Details TBD. Tentatively planned for the week of December 11-15.


Timeline and Deadlines


September 15, 2017 Planning Groups must submit first part of the Planning Guide (Names of members of the planning group, planning group lead, counties served, CE lead)
November 15, 2017 Completed Coordinated Entry Plans submitted to CoC office. Coordinated Entry Planning Guide used as a template
December 2017 Coordinated Entry Plans returned to Planning Groups with comments
January 2018 Coordinated Entry implementation across the Balance of State


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Contact Information

Rebecca Hickom by Email or phone (404) 679-4942
Coordinated Entry System Coordinator


Georgia Department of Community Affairs

60 Executive Park South N.E.

Atlanta, Georgia 30329